How To Reduce Your Office Fitout Costs

How To Reduce Your Office Fitout Costs

Office fitouts can be a significant expense for businesses, however, there are ways to save money without sacrificing quality or functionality. By being smart about planning in advance, and working with a reputable company, businesses can save thousands of dollars on office renovations.

Here are some tips on how you can save money on your next office fitout.

Start Your New Office Search Early

Give yourself plenty of time for the office leasing, design and fitout process to ensure that you can evaluate all your options, negotiate the best deals and meet your move-in deadline comfortably. Generally, there will be delays in the process and in the end, it’s the fitout team that ends up having to rush. This can result in expensive overtime hours and in some cases, delayed move-in dates and extra rent expenses.

Define Your Needs & Think About Design When Choosing Your Office.

Before you decide on which office you will lease, it’s always good to reverse-engineer the process.

  • What design do you want for your business?
  • What equipment and furniture do you need for your employees?
  • Do you need a kitchen, reception, or customer waiting room?

Having these things in mind when searching for and inspecting offices will allow you to choose an office that will need the least amount of construction to achieve your desired design.

Hire A Professional

Knowing the ins and outs of leasing an office and being an expert in the market can be nearly impossible while running your own business. Engaging with a leasing agent can save you a ton of time, money and headaches!

Leasing an office

A tenant representative will work with you to understand what your business needs, find and present offices that suit those requirements and negotiate the best deal for you. They can negotiate fitout incentives to make reduce your up front costs.

Design and construction

You can find companies that offer both the design, construction and project management for your office build. These are great because generally there are time and cost efficiencies because they are all handled by one company.

Direct-To-Trade (leasing, design, project management)

This is a term we at TACTIC have pioneered in Australia, it is where we offer leasing, design and project management services. Because we offer an end-to-end solution we can provide the best expert advice throughout your whole office journey and take all the reign so you can focus on running your business.

The results?

We have produced stunning market-leading spaces, delivered projects early, and have even returned money to clients due to cost efficiencies.

Below is a diagram of how business owners traditionally would lease and fitout an office, versus what we provide at TACTIC.

For more information on how we can help you, contact us here for a free complimentary chat.

Design

Have an open-plan office layout where possible

An open plan layout requires fewer internal walls and partitions which reduces the materials and labour costs. Additionally, an open office working environment can inspire communication and collaboration with your employees.

Having an exposed ceiling

Depending on the type and quality of building you have, opting for an exposed ceiling compared to having a suspended ceiling with tiles can improve your design and save money.

Have an idea of what you want before engaging with a designer

The design process can be quite tedious and time-consuming, especially if there are multiple people providing their input separately. Make sure you communicate with the key people in your business and agree on the basic design of the office so there is limited back and forth with the designer. Generally, when there are multiple people changing the designs, it can eat into the fitout time which leads to overtime and delays.

Be open and upfront about your budget

Your design and construction team will decide which design and materials to use to fit within your budget. Give them what you are willing to pay, so they can work backwards because making changes further down the track will cost more. Additionally, depending on how accurate your planning is, it’s always best to have a 10% contingency sum in your budget for unknown costs.

Get creative with storage solutions

Make use of vertical space with shelving or wall-mounted storage solutions to avoid taking up valuable floor space with storage units.

Construction

Find an experienced construction team

They will be able to give you the best advice on how to reduce costs and manage the contractors in the most efficient way possible.

Have smaller meeting rooms

Keeping meeting rooms under 5 people to reduce the need for supplementary air.

Have 1 person per every 10sqm+

If your density is more than 1:10 then you will need to add more expensive air units.

Don’t make changes mid-way through your fitout

The construction team will be running on a schedule/program of when things should be completed. By changing the design they might have to remove already constructed work or order new materials/parts causing delays.

Reuse existing furniture or fixtures

If there are items that can be reused from the previous occupants use existing furniture and fixtures where possible. You can even look at second hand furniture for a cheaper option.

Install energy-efficient lighting and appliance

You can save you thousands of dollars in electricity over the course of your lease by just choosing lights and appliances that use less power.

Final tip!

Moving offices can be super stressful and busy, so don’t forget to book the removalists for your previous office if you are moving out!

Your next step

If you need help with finding office space, planning your office design, or fitting out your office our team at TACTIC can help. Contact us for a complimentary consultation here.

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Mel Pikos

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Published 02 December 2022, 1 minute read.

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